Australia Project and Office Manager

Application Deadline: 18 July 2021
Starting date: mid-late August
Location: Perth, Australia
Terms: Part time, fixed term contract (maternity leave) until 31.3.2022 with possibility of extension depending on performance and funding
Requirements: Existing work permit for Australia.

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Job Description

Tasks and responsibilities of Project/Office Manager:

  • You manage a portfolio of projects within our Australia office, including tracking of project deliverables, resource planning, management, budget development, control and monitoring, reporting obligations with international and domestic funders.
  • You support the team with organisational and administrative matters in relation to acquisition and implementation of projects.
  • You support the logistical planning and booking of national and international trips and activities including internal and external events of our Australia Office team
  • You coordinate with the Global Finance Team based in Berlin to provide information on office expenditure, invoicing and income, providing necessary documentation and maintaining the filing and assisting with expense claims.
  • You are the main contact for our external tax accountant, lawyers and insurance providers to ensure all necessary documents required for the running of the company are filed on time.
  • You act as a liaison with our Human Resources Department based in Berlin and our professional employer organisation (PEO) company.
  • You are responsible for the office’s smooth running, inclusive the coordination of external service providers und suppliers, management of technical equipment and the relationship with the landlord

The position is based in Fremantle/Perth, currently planned as a part-time position (80%) maternity cover, with potential for increase with increasing number of projects.

Your Profile

You ideally have the following skills and qualifications:

  • You have training and experience in project management and coordination software and techniques (e.g. Trello, Asana, agile methods etc).
  • You bring experience in budget controlling, eligibility rules and procedures.
  • You have aptitude for, or to learn, basic project accounting and budget management.
  • Strong working proficiency with Microsoft Office, especially Excel, is required.
  • You have experience in office administration and have already supported teams in organizational matters.
  • You are well organized, pro-active, like attention to detail, self-motivated and flexible and have the ability to work independently but also as part of a larger team.
  • You are able to communicate efficiently with individuals from all levels of the organisation in a multicultural environment and across multiple time zones. The role involves working with colleagues based in Berlin, so you will need to have some flexibility to attend afternoon meetings.
  • You have excellent English writing and verbal skills.
  • You have experience managing grants and supporting related reporting requirements (progress and financial reporting)
  • You have a proven keen interest in climate change related issues and an ability to build an understanding of the science in order to competently represent our organizational impact to external audiences and participate in proposal writing.
  • You can support proposal writing.

Conditions

Application Deadline: 18 July 2021
Starting date: mid-late August
Location: Perth, Australia
Terms: Part time, fixed term contract (maternity leave) until 31.3.2022 with possibility of extension depending on performance and funding
Requirements: Existing work permit for Australia.

Please apply with your CV, cover letter and a list of three referees in PDF format by 18 July 2021 and indicate in your cover letter your earliest start date and your salary expectations.

Please apply exclusively using the application form. Applications by email or by post can unfortunately not be processed.

For further information send your questions via email to .

Apply here